Workplace design is first and foremost about studying the client’s working methods and office culture; then finding the correct office space solution to support those needs. When planning the functionality of the premises, for example, room acoustics, lighting, and work ergonomics are taken into consideration. We have the tools and design experience to find the best office solution for you. Our state-of-the-art 3D visualization brings the space to life early in the design process, before the physical office change is implemented.
A good working environment is…
Long-lasting A well functioning and flexible office space is an investment that can save you money. It is a space that is adaptable, durable, and timeless.
Profitable There is no idle space on the premises and every square meter is effectively utilized, taking into account the needs of the users and their work tasks. What matters is the right number of different work and meeting spaces, that are properly sized for different functions and ways of working.
Adaptable The office space is not designed for a specific number of people, and it also allows for changes: hiring new employees or reducing staff.
Functional The office space is, above all, designed for the company and the way its staff works. For some companies, the right space solution means a multi-room office and for others, a traditional room office.
Cozy The premises are adventurous, cozy, inspiring and, above all, look like the company they were designed for. The look and feel also withstands time as it is not tied to any particular trend. The premises create a sense of community while providing areas for peaceful work. It attracts employees and creates a positive employer image.
Examples of our design services
For some companies, the most suitable solution is an activity-based office. This is usually the case when the job description is very mobile, inside and outside of the office. In activity-based offices, employees have the opportunity to choose the most appropriate area and workstation for their own work.
There are zones where one can work undisturbed, zones for working with a group of people, and quiet spaces where one can make calls without disturbing others, to name a few. Opportunities for different departments to co-operate are enhanced, and community building is strengthened in activity-based offices. Flexible facilities support the company’s operations in different situations. An activity-based office can be fashioned into home or zone solution, or be a suitable compilation of different space solutions.
For some companies, the most effective solution may be a traditional office where employees work alone or together in separate rooms. This solution works well when the staff’s job description is, for example, very self-contained and usually involves one-on-one tasks that require concentration, confidentiality, and communication on the phone.
With our Needs Assessment Services, you can quickly and inexpensively find out which workspaces would work best for your company.
Needs assessment services are a good way to get started, for example, in situations where:
The current facilities no longer fully support the needs and they need to be updated in some way
The use of space must be made more efficient in order to reduce costs
The spatial needs have changed with the change in the number of staff
The costs and schedules of the change of premises must be determined
The lease is about to expire and there is a desire to explore new business premise options
We also offer our customers total solutions, where we map out which business premises are optimal for the company, look for business premises alternatives, help with lease negotiations, make work environment plans and 3D images of the new premises, and train employees to use new premises and for the change of workplace culture. In addition, we help with change communication planning, relocation, and furniture acquisition, if necessary. A company can focus on its own business and rely on our expertise to successfully bring about change.
In addition to space planning, change in the work environment requires a holistic change in work culture and work habits. With the tools we use, we can identify the needs, challenges, and goals of the work community and help the people responsible for the process of changing the work environment to achieve the goals. Our help can range from organizing an individual management idea workshop to guiding the entire staff on how to use the new facilities.
Various examples of our assignments:
Based on participatory workshops, to analyze how to make the client’s current premises better serve the work community.
Train staff in regards to the effects of change, in their working premises as well as on the way they work.
Support customer’s management and internal communication in regards to business premises change and communication scheduling.
Involve staff in planning and reduce potential change resistance by building a pilot office in the customer’s old premises.